Terms of Use

1. Acceptance of these Terms

These Terms of Use (“Terms”) govern your use of TravelCalendar.me (the “Service”) and the website at https://travelcalendar.me (the “Website”). By accessing or using the Service, including by forwarding emails to us or interacting with our Website, you agree to be bound by these Terms.

If you do not agree with these Terms, you must not use the Service.

2. Who we are

TravelCalendar.me is a service operated by:

TravelCalendar.me
(operated by Athena Technology Consulting Ltd or an affiliated entity as notified from time to time)
Email: hello@travelcalendar.me

References in these Terms to “we”, “us” or “our” mean the operator of TravelCalendar.me. References to “you” or “your” mean the individual using the Service and, where applicable, any organisation on whose behalf you use the Service.

3. Beta status and no guarantees

TravelCalendar.me is currently provided in a Beta phase. This means:

• the Service is still being tested and refined;
• features, providers, and behaviour may change without prior notice;
• you may experience bugs, errors, downtime, or unexpected behaviour; and
• outputs (including calendar events) may be incomplete, inaccurate, or out of date.

The Service is provided on an “as is” and “as available” basis without any guarantees as to accuracy, completeness, reliability, or suitability for any particular purpose. You must always check key details (such as dates, times, locations, and booking references) against the original confirmation from your travel provider.

4. What the Service does (and does not do)

In summary, the Service:

• receives travel‑related emails and attachments that you or your email provider forward to us;
• uses automated tools and third‑party services (including AI/ML and OCR) to extract structured travel information (e.g. flights, hotels, trains, car rentals, restaurant bookings, activities);
• creates calendar invitations (.ics files) based on that extracted information; and
• sends those calendar invitations back to you by email, sometimes with additional helpful information or links.

The Service does not:

• act as a travel agent, airline, hotel, transport provider, or booking platform;
• create, modify, cancel, or guarantee any booking or reservation;
• monitor or track live changes to your bookings (such as delays, cancellations, or re‑routing); or
• provide legal, financial, tax, or other professional advice.

You are solely responsible for:

• verifying that any events we generate are correct before relying on them;
• managing and confirming bookings directly with the underlying travel providers; and
• making your own judgements about any third‑party offers or links we may include.

5. Eligibility and use on behalf of others

You may use the Service only if:

• you are at least 18 years old; and
• you have the legal capacity to enter into a binding agreement under the laws of your country of residence.

If you use the Service on behalf of a company or other organisation, you confirm that you are authorised to accept these Terms on its behalf and bind it to them. In that case, references to “you” and “your” include that organisation.

6. Your content and permissions you grant us

When you forward emails and attachments to us, we call this “User Content” for the purposes of these Terms. User Content includes, for example:

• the email body, including any personal data it contains; and
• any attachments (e.g. PDFs, tickets, itineraries) and the information extracted from them.

You retain all rights in your User Content. To operate the Service, you grant us a non‑exclusive, worldwide, royalty‑free licence to:

• receive, host, copy, and process User Content (including via third‑party providers);
• convert User Content into structured data and calendar events;
• send back emails and .ics files derived from User Content;
• maintain temporary caches, backups, and logs that may contain elements of User Content; and
• use aggregated and anonymised information to improve and operate the Service.

You confirm that:

• you have the right to forward any emails and attachments you send to us (e.g. they are your bookings or you have permission);
• you will not knowingly send us content that you are prohibited from sharing by law, contract, or obligation of confidentiality; and
• you will avoid sending us highly sensitive data that is clearly unrelated to travel bookings (for example, detailed medical records), as the Service is not designed for that purpose.

7. Acceptable use

You must use the Service in a lawful and reasonable manner. You must not:

• use the Service in any way that breaches any applicable law or regulation;
• use the Service to send or process spam, phishing, or other abusive or fraudulent content;
• attempt to interfere with or compromise the security, integrity, or availability of the Service or its infrastructure;
• probe, scan, or test the vulnerability of the Service without our prior written consent;
• reverse engineer, decompile, or otherwise attempt to derive the source code or underlying ideas of the Service, except to the extent this is permitted by law and cannot be excluded by contract;
• use the Service to upload malicious code, viruses, or other harmful technologies;
• misrepresent your identity or affiliation when communicating with us or when using the Service; or
• use the Service in a way that infringes third‑party rights (including privacy, intellectual property, or contract rights).

We may suspend or terminate your access to the Service if we reasonably believe that you have breached these Terms or are otherwise using the Service in a way that creates risk to us, other users, or third parties.

8. Third‑party services and links

The Service relies on third‑party providers to perform key functions, such as:

• email routing and delivery;
• cloud hosting and infrastructure;
• AI, machine learning, and optical character recognition (OCR) for extracting booking details; and
• logging, monitoring, and security.

TravelCalendar.me may also include links or references to third‑party websites, offers, or services (for example, links in emails or calendar descriptions relating to your trip, or future “deals” or recommendations we may surface).

We do not control and are not responsible for:

• the content, policies, or practices of third‑party websites or services; or
• any loss or damage arising from your use of them.

Your use of third‑party services is subject to their own terms and privacy policies. You should review those documents before using such services.

9. Intellectual property

We or our licensors own all intellectual property rights in and to the Service and Website, including all software, code, text, graphics, logos, and design elements, except for your User Content and any content that clearly belongs to third parties.

Subject to these Terms, we grant you a limited, non‑exclusive, non‑transferable, revocable licence to use the Service for your own personal or internal business travel‑planning purposes.

You must not:

• copy, modify, distribute, sell, or lease any part of the Service, except as permitted by law;
• use any branding, logos, or other trademarks without our prior written permission; or
• create derivative works based on the Service, except as permitted by law.

If you provide feedback, ideas, or suggestions about the Service, you agree that we may use that feedback freely without obligation to you.

10. Changes, suspension, and termination of the Service

Because TravelCalendar.me is in Beta, we may change, suspend, or discontinue any part of the Service at any time. This includes:

• adding or removing features;
• changing or switching third‑party providers;
• limiting access to the Service or to specific functionality; or
• shutting down the Service altogether.

We may also suspend or terminate your access immediately if:

• you breach these Terms;
• your use poses a security, legal, or reputational risk; or
• we are required to do so by law or by a competent authority.

Where reasonable, we will try to give you notice of significant changes or discontinuation, but we are not obliged to do so in all circumstances (for example, where there is an urgent security issue).

11. Disclaimers

To the fullest extent permitted by law, the Service and Website are provided “as is” and “as available” without any warranties, representations, or guarantees of any kind, whether express or implied.

Without limiting the above, we do not warrant that:

• the Service will be free from errors, bugs, or interruptions;
• calendar events or other outputs will be accurate, complete, or current; or
• the Service will meet your expectations, schedules, or requirements.

You are responsible for verifying all critical information with your travel providers and for making your own decisions about any trips, bookings, or offers. You use the Service entirely at your own risk.

Nothing in these Terms is intended to exclude or limit any rights you may have under mandatory consumer protection law that cannot be excluded or limited by contract.

12. Limitation of liability

Nothing in these Terms will:

• limit or exclude our liability for death or personal injury caused by our negligence;
• limit or exclude our liability for fraud or fraudulent misrepresentation; or
• limit or exclude any liability that cannot be limited or excluded under applicable law.

Subject to the above, to the fullest extent permitted by law:

• we will not be liable to you for any:
  • loss of profits, revenue, or anticipated savings;
  • loss or corruption of data or booking information;
  • loss of opportunity, goodwill, or reputation;
  • business interruption; or
  • indirect, consequential, or special loss or damage of any kind;
• our total aggregate liability to you for all claims arising out of or relating to the Service (whether in contract, tort, negligence, or otherwise) shall not exceed £100.

In particular, we are not liable for any missed flights, connections, reservations, or other travel events, nor for any associated costs (such as re‑booking fees, accommodation costs, or consequential losses) arising from inaccuracies, omissions, or delays in our processing of your emails or from your reliance on our outputs.

13. Indemnity

To the extent permitted by law, you agree to indemnify and hold us harmless from and against any claims, losses, damages, liabilities, costs, and expenses (including reasonable legal fees) arising out of or in connection with:

• your breach of these Terms;
• your misuse of the Service; or
• any claim that your User Content infringes or violates the rights of a third party or applicable law.

14. Changes to these Terms

We may update these Terms from time to time, for example to reflect:

• changes to the Service or its features;
• changes to our providers or technical infrastructure; or
• changes in law or regulatory guidance.

When we change these Terms, we will post the updated version on this page and update the “Last updated” date at the top. If we make material changes that significantly affect your rights or obligations, we will take reasonable steps to bring them to your attention (for example, by a notice on the Website or by email, where appropriate).

By continuing to use the Service after the updated Terms take effect, you agree to be bound by the updated Terms. If you do not agree, you must stop using the Service.

15. Governing law and jurisdiction

These Terms and any non‑contractual obligations arising out of or in connection with them are governed by the laws of England and Wales.

The courts of England and Wales shall have exclusive jurisdiction to settle any dispute arising out of or in connection with these Terms or the Service, including any question regarding their existence, validity, or termination.

16. General

If any provision of these Terms is found by a court or competent authority to be invalid, unlawful, or unenforceable, that provision will be treated as deleted to the extent required, and the remaining provisions will continue in full force and effect.

No failure or delay by us to exercise any right or remedy under these Terms shall be deemed a waiver of that or any other right or remedy.

You may not assign, transfer, or sublicense any of your rights or obligations under these Terms without our prior written consent. We may assign or transfer our rights and obligations under these Terms in connection with a merger, acquisition, corporate reorganisation, or sale of assets, or by operation of law.

These Terms set out the entire agreement between you and us in relation to your use of the Service and supersede any previous agreements or understandings, whether written or oral, relating to the same subject matter.

17. Contact

If you have any questions about these Terms or the Service, please contact:

TravelCalendar.me
Email: hello@travelcalendar.me